How to review your roster using the ABC approach.
A – Assess the Current Roster
• Analyse Data: Gather and review the current roster data, including a biomathematical assessment of fatigue risk, hours worked, and any existing issues like absenteeism, overtime, or fatigue-related incidents.
• Identify Needs: Evaluate the needs of both the organization and the staff. Consider operational demands, staff preferences, and compliance with labor laws.
• Gather Feedback: Obtain input from employees and managers about the current roster’s effectiveness. Identify any pain points or suggestions for improvement.
B – Build a Revised Roster
• Balance Shifts: Ensure shifts are balanced in terms of workload and fairness. Consider factors like the distribution of night shifts, rest periods, and shift length.
• Create Flexibility: Incorporate flexibility to accommodate staff needs, such as options for shift swaps or part-time arrangements. Ensure the roster can adapt to unexpected changes like staff shortages.
• Optimise Efficiency: Align the roster with operational requirements to maximize efficiency. This could involve optimising shift overlap for handovers or ensuring peak times are well-covered.
C – Communicate and Implement
• Clear Communication: Share the revised roster with all staff members well in advance. Ensure they understand the changes and the rationale behind them.
• Collect Feedback: After implementation, gather feedback to assess how the new roster is functioning. Monitor for any issues, such as increased fatigue or dissatisfaction.
• Continuous Improvement: Use the feedback to make ongoing adjustments. Roster reviews should be a regular process, allowing for continuous improvement based on staff and operational needs.
This ABC plan should help streamline your roster review process, making it systematic and effective.
Is it time to review your roster?
To help you assess your roster we use a scientifically validated bio-mathematical approach. We will produce a report that provides you with an hour-by-hour prediction of fatigue so that you know when the high-risk times are and how fatigued staff are likely to be. We will discuss the results with you so you can make informed rostering decisions to best meet the needs of your staff and business.
FOR MORE INFORMATION ABOUT A ROSTER REVIEW….
email fiona@shiftwork.co.nz with a brief summary of your current rostering concerns and download our Roster Review Brochure.
